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Parent-Teacher Organization

PTO Meeting Minutes

Ernest Lawrence Middle School PTO

October 4, 2018 @ School Library

4:00pm (Executive Meeting) 4:15pm (General Meeting)

 

Part 1- Executive Meeting

  • Call to order @ 4:09pm
  • Roll call/ Attendance (Sign in)
  • Establish quorum
  • Exec meeting minutes approval-MM/moved & TP/Second-Approved
  • Budget updates -Executive business
  • Next Meeting date- TBD
  • Future agenda items
  • Adjournment @ 4:13pm

Part II- General Meeting

  • Call to Order @ 4:15 pm
  • Roll call/ Attendance (sign in)
  • Establish Quorum
  • General and Executive Meeting minutes of Sept. 2018 minutesapproved MM/motion/TP/second/approved
  • Open Forum (2 minutes per person)
    • Chatsworth Community Coordinating Council - $20 membership.MP motion/MVD second/Approved
  • Officer Reports
    • President- Tina Papazian
      •  
    • Vice President- John Deluca
      •  
    • Recording Secretary- Marylee Pena
      •  
    • Corresponding Secretary- Jenny Sellz
      • Fundraiser – Dog Haus in Canoga Park.Would like to do a fundraiser.He gives back 20%.All day – no flyer required.Writes a check the next day.Will look for late January (1/29/19)
    • Treasurer-Mark Van Dam
      • Sharkey’s update – has to be moved.PTO missing a form from Spring, 2016.Situation has been rectified and fundraiser has to be moved to November 5th.
      • Bank statement – Savings – slightly over $3000
      • Ending balance in checking$8353.98
      • BTS - $2478 gross
    • Financial Secretary- Marsha Minassian
      • Expenses for BTS were $844.21

 

  • Student Report –
  • Coming Up
    •  
    • Halloween dance and costume contest
  • Past Events
    • Spirit Days
    • Started PRIDE Groups
    • Club Expo
  • Member At Large- Erika Chavez – new parent!
    • MM moved/JS second
  • Teacher/ staff requests –
    •  
  • New Business
    • membership -
      • Ms. Pena – MM/motion/JS second/approved
        • Principal's list - treats
        • Halloween - prizes for costume contest
          • Prizes not to exceed $100 – MVD motion/MM second/approved
        • Club Expo club sponsor treat
        • Awards for Award night in May, 2019
          • Cost of this runs up to $2000.00.The district has made it difficult to pay for these awards though the district
          • We will be researching and looking into it
      • Ms. Minassian
        • fundraiser opportunity with Mimi’s – give back 20%
        • MM will forward email to JS
      • Mr. Van Dam
        • Leadership sweatshirt invoices paid via PayPal/ PTO debit card- Sept. 27
        • Proposal to change dates of PTO meeting
          • Trying to produce viable financial info on the 1st Thursday of the month.MVD will send out email about meeting date
        • New member – Erika Chavez
        • PTO to fund anti-bullying speaker for Red Ribbon week
          • We are sponsoring anti-bullying speaker on 10/17/18
      • Ms. Papazian
        • List of volunteer parents from members Back to School night
          • Follow up – M Pena
        • Sharky's Chatsworth fundraiser -October 16th
          • Status of fundraising agreement paperwork
      • Mr. De Luca
    • Confirm Upcoming fundraisers
      • Jamba Juice BOGO cards – for the holidays.JS is following up.MM moved to hold fundraiser prior to the holdiays/TPsecond
      • Erika – Angel Bins fundraiser. Gently used shoes donated and paid by pound and donated. EC moved to bring this fundraiser to our school/MP second/ approved
    • Old/ Continuing Business
      • DeLuca – propane reimbursement $26 MDV motion/JS second/approved
      • IRS 990-N (July 1- Nov. 15) (Fed'l taxes)
      • FTB 199N (July 1- Nov. 15) State taxes
      • RRF-1 (July 1- Nov. 15) (Charitable Trusts)
      • SI-100 (Nov. 1 - April 30) Sec. of State: Statement of Info.
  • Announcements:
    • Next meeting - Nov. 1,2018
    • Future agenda items-
    • Adjournment @ 5:11pm
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